Operating & application infrastructure 

Project & activity codes, accounting codes, Donor loan categories & Government codes that interconnect discretely for reporting & analysis.

All posting accounts are related discretely to:

1. a hierarchy of project & activity (deliverable) codes

2. a hierarchy of accounting codes

3. a Donor loan category

4. a Government code

This keeps the entry of transactions straightforward whilst facilitating comprehensive reporting & enabling flexible analysis of financial balances using pivot tables & pivot charts.

Cash, accruals, commitments & estimate-to-complete transactions for reporting on a selective basis.

1. Donor & Government reports are based on cash movements

2. Statutory accounts include accruals, etc.

3. Commitment details enable cash flow forecasting

4. Estimates-to-complete allow project management to review forecasts against the plan

1. Cash: bank transactions & journals

2. Accruals: accruals, prepayments & unpaid invoices

3. Commitments: requisitions, purchase orders & delivery notes

4. Estimate-to-complete: estimates not yet entered as one of the transaction types above

Three-way currency accounting at transaction & at balance level for reporting & reclaim preparation.

All transactions & balances are maintained in three alternative currencies. This is necessary to simplify the preparation of Donor reclaims.

This also means that project management, statutory & Government reporting can be in local currency (e.g. Dalasis) whilst Donor reporting can be in both US Dollars & UAs.

Notably, user-defined reports can use any or all of the available currencies.

Project, annual, quarterly & period (monthly) based reports.

1. the project to date (including forecasts)

2. the year to date

3. last year to date

4. this period

5. this quarter

Multiple budgets & combined budgets for performance comparison on project management, Donor & Government reports.

1. the annual budget

2. last year's actuals

3. the original loan agreement

4. the original project plan

5. project plan revisions

Modern industry-standard technologies for performance, reliability & ease of maintenance.

1. Microsoft SQL Server database management system (DBMS) - provides speed, reliability, low network bandwidth (thin client-server), low maintenance & ability to handle very large volumes

2. Microsoft Internet Information Services web server - provides wide audience with ready access to information using dynamic reports & searches

3. Microsoft Excel Pivot Charts & Pivot Tables - provide industry-standard tools for analysis of information

4. Microsoft Access forms - provide modern & familiar approach for data entry & information management

5. Microsoft Access queries, forms, reports & pages – provide familiar approach for customisation

6. Macromedia Dreamweaver web pages - provide easy-to-use dynamic web-based reports & enquiries